Welcome to Module 4. Now that your organization’s core financial foundations, payroll defaults, and tax tables are fully established, it is time to bring your system to life by adding the people who make your nonprofit run—your employees.
In this module, we will walk through the comprehensive process of building and managing individual employee profiles within FastFund. We will begin by navigating the core Employee Setup screens to accurately capture demographic data, contact information, and specific HR codes. From there, you will learn how to configure an employee’s individual payroll settings, including their specific pay frequency, base salary or hourly rates, and personalized vacation and sick time accrual factors.
This module will also guide you through the critical steps of entering an employee’s W-4 tax filing status, enabling Direct Deposit authorizations, and assigning individual payroll adjustments (such as health insurance deductions or employer retirement contributions). Because nonprofit funding is often complex, we will spend time mastering the Payroll Distribution tab, where you will learn how to accurately allocate an employee’s wages and payroll taxes across multiple general ledger accounts and project codes.
Finally, for organizations transitioning to FastFund in the middle of a calendar year, we will cover the essential process of entering Year-to-Date (YTD) beginning balances to ensure accurate year-end W-2 reporting. We will wrap up by reviewing how to access an employee’s transaction history and properly manage the end of the employee lifecycle by inactivating or terminating records. By the end of this module, your staff profiles will be completely configured and ready for your first live payroll batch.